Just a few years ago, the notion of running meeting simulations to prepare for an important discussion might have seemed far-fetched. Today, however, workplace simulations are rapidly gaining traction. Amazon Web Services (AWS) has confirmed its use of internal meeting simulation tools to help employees prepare for critical engagements. Similarly, many new user research platforms now offer options for large-scale user research simulations, enabling quick idea validation.
For product teams, the use cases for meeting simulation are particularly compelling. Whether it's a stakeholder reluctant to commit to a roadmap, an executive consistently deferring a crucial decision, or a skeptical CTO disagreeing with a new mobile app's architectural approach, these are the types of meetings that keep Product Managers awake—and often warrant rehearsal.
A meeting simulator functions by taking your agenda, attendee list, and relevant context, then running a simulated version of the meeting before the actual event. While not a perfect predictor, it's an incredibly powerful method to uncover unprepared objections, unconsidered perspectives, and arguments you believed to be airtight but are not.
This article will explore how to build your own meeting simulation tool using Claude Code. This tool will leverage your product's context and defined meeting attendees to run a simulated meeting with a single click, integrating seamlessly into your existing workflows.
We will provide a step-by-step guide on constructing your meeting simulator, along with practical templates for common meeting scenarios. These include decision-making on mobile app technology, securing sign-off from a procrastinating decision-maker, and convincing a skeptical senior stakeholder. Furthermore, we’ll demonstrate how to evolve your meeting simulator into an automated system that connects to your calendar, proactively initiating simulations.
The meeting simulation tool allows product team members to select participants, set the agenda, and provide additional context by connecting to relevant artifacts like presentation decks or data sources. Post-simulation, it highlights key moments and delivers insights that can be incorporated into your existing materials or used to generate entirely new content.
The meeting simulator we will build is designed to aid your preparation for real-world meetings by creating an advanced simulation. It includes over 48 diverse roles, specifically tailored for product-related scenarios, which you can integrate into your simulations for comprehensive pre-meeting analysis.